What is a Damage Deposit?

At FlexStayHub, we pride ourselves on offering high-quality, fully furnished homes and rooms that are clean, stylish, and well-maintained. To protect our properties and provide a consistent experience for all guests and co-living residents, we require a damage deposit before check-in.

 

Why we collect the damage deposit?

The damage deposit is a refundable security payment held to cover:

  • Accidental or intentional damage to furniture, fixtures, or property
  • Excessive cleaning beyond standard housekeeping
  • Lost keys, access cards, or fobs
  • Smoking inside the property (strictly prohibited)
  • Unauthorised guests, parties, or pets
  • Breaches of house rules or co-living agreements

This helps us maintain our properties to a high standard and ensures every guest or tenant arrives to a well-kept space.

The Security Deposit also ensures that the property is protected and that house rules are adhered to. Here are some example circumstances where some (or all) of the deposit shall be permanently retained:

You can learn more about our security deposit by reading our full terms & conditions.

Protecting Our Properties & Ensuring a High-Quality Experience for Everyone

How does the deposit work?

  • Once your booking is confirmed, you’ll receive instructions to pay the damage deposit. You may be required to pay into the designated Holding Account. Here is how it works:

For short stays: we usually take a pre-authorised hold on your card (not an actual charge), or request a bank transfer.
For longer-term stays: the deposit is held securely and registered in line with tenancy deposit regulations (e.g. TDS or DPS, depending on UK law).

Your deposit is securely held and not touched during your stay — it’s there purely to cover any serious issues like property damage, smoking, missing items, or rule violations. We do not use your deposit unless a valid issue is reported and documented.

After checkout (or at the end of your co-living tenancy), our housekeeping and management team will carry out a property inspection.


We check for: Damage to furniture, walls, or appliances, Excessive mess or required deep cleaning, Missing items or loss of keys/fobs, Evidence of unauthorised guests, pets, or smoking.

When do we return the deposit?

  • If everything is in good condition, we refund your full deposit.
  • If damage or breaches are found, we’ll provide a breakdown of any deductions, with photos and receipts if necessary.
  • We aim to process refunds within:
  • 3–7 working days for short stays
  • Up to 10 working days for co-living tenancies
  • Your refund is issued to the same payment method you used, or to your nominated bank account (for transfers). You’ll be notified once it’s processed.
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